- POSTER SESSIONS PREPARATION GUIDELINES-
Session 1: Thursday, June 9, 2011, 4:30 p.m. to 6:00 p.m.
Session 2: Friday, June 10, 2011, 4:30 p.m. to 6:00 p.m.

 ** We must receive a completed disclosure form from the first author of every poster. 
Posters cannot not be presented without the disclosure.  Please return the completed form by 4/15/2011

GENERAL INFORMATION

The posters will be arranged in alphabetical order by the first author's last name and numbered accordingly.  Your poster number will be available in the conference program. Please  mount your materials on the appropriate numbered board prior to 1:00 pm on your assigned date, and leave them in place until the end of the poster session.  The presenting author should be at the board during the assigned poster session from  4:30 p.m. to 6:00 p.m. Please remove your display immediately following the poster session as the poster boards are to be dismantled at this time.  We are not responsible for any posters remaining in the poster display area.

You will have available two poster board surfaces . Each poster board is 3 feet high by 4 feet wide. The two poster boards will be arranged in the shape of a V so you will be able to stand between the two boards.

PLEASE REMEMBER the importance of visual presentation in producing a quality poster.  PLEASE DO NOT simply tack-up pages from a typed manuscript.  Your poster should be self-explanatory so that you are free to supplement and discuss particular points raised in inquiry.  The poster session offers an intimate forum for informal discussion, but this becomes difficult if you are obliged to devote most of your time to merely explaining your poster to a succession of visitors.  You may wish to produce a one-page handout of your poster so that interested viewers can spend their time in conversation with you rather than writing down your results. 

PLEASE NOTE THAT PROJECTION EQUIPMENT AND ELECTRICAL OUTLETS WILL NOT BE PROVIDED IN THE POSTER SESSION AREA.

ARRANGING MATERIALS

Materials should be mounted on thin, colored poster paper or lightweight cardboard.  DO NOT USE HEAVY CARDBOARD, WHICH MAY BE DIFFICULT TO KEEP IN POSITION ON THE POSTER BOARD.  Velcro dots will be provided to attach your poster to the board.  PLEASE DO NOT WRITE OR PAINT ON THE BOARDS, OR USE DOUBLE-FACED TAPE OR PUSH PINS.  USE ONLY THE VELCRO DOTS WHICH WILL BE PROVIDED.

Prepare a label indicating the title, authors, and affiliations of your presentation for the top of the poster.  Lettering should be at least 1” high.  Arrange materials in columns rather than rows.  It is easier for viewers to scan a poster in this format.  An introduction should be placed at the upper left, and a conclusion at the lower right, both in large type.

ILLUSTRATIONS

Bear in mind that illustrations will be viewed from a distance of 6’ or more.  The sequence of illustrations should be indicated with numbers or letters at least 1” high, preferably in bold font.  OMIT “Fig.” or “Figure”; it is unnecessary and occupies too much space.  Each figure or table should have a heading of 1 or 2 lines in large type stating the “take home” message.  Detailed information should be provided in legend in small type below.  Figure legends should not resemble those in a journal article.  The legend should contain commentary that would normally appear in the body of a manuscript, describing the content of the figure and the derived conclusions.  Details of methodology should be brief and should be placed at the end of the legend.  Charts, drawings, and illustrations could be similar to those used in making slides.  However, avoid unnecessary details and keep everything as clear and simple as possible.

PLEASE NOTE: Your display must be removed immediately after the poster session, as the poster boards are to be dismantled at that time.  We are not responsible for posters left on the poster boards.