Executive Committee Meeting

July 7, 2006

 

Present: Wes, Walter, Annelle, Hunter, Beatrice,  Frances

 

Agenda Items:

 

$          Financial Report

$          Bylaws revision

$          Deerfield Proposal

$          Membership

$          Red Toad Road CME Proposal

$          Board Positions

 

 

 

1.         Financial Report:  The year-end report is not yet in final form pending collection of all account information.  The report will be sent out as soon as this information is available along with the proposed budget for 2006-2007.

 

            PR: Frances                                                                              Tdate:  8/1/06

 

2.         Bylaws revision: the revisions to the bylaws approved at the membership meeting have not yet been inserted into printed versions of the bylaws or on the website. The next set of revisions will clarify the voting status of ex-officio members, and it was agreed that all ex-oficio members should have voting privileges.  Changes must be posted by mid-September to get a vote at the Oct membership meeting.

 

            PR: Frances, Jackie                                                                  Tdate: 9/1/06

 

3.         Deerfield:  Deerfield is putting together a contract based on the directives of the EC in May.  This should be available in the next week or so.  Some review of our books and accounting practices would be helpful as we transition the treasury from Anita to Walter. We would also like to get our reserve funds invested asap.

 

            PR: WES                                                                                 Tdate: 7/15/06

 

  1. Membership: Dues put us $5,000 over our projection for the close of the year, but the number of members in good standing has been stagnant around 550.  There are about 150 who have not yet paid for 2005. We are uncertain if area reps have been making calls as requested, and will try to obtain that information.  Frances will send out reminders to area reps and lapsed members, Annelle will rework a memo to lapsed members to be sent by email and mail.

 

            PR: Annelle, Frances                                                                Tdate:   8/1/06

 

 

6.         Red Toad Road CME Proposal: Wes had a discussion with Larry Smith who is the main force behind RTR and the proposal they submitted to the AACP about the possibility of promoting their CME offerings in exchange for a some percentage of the course fee for each person referred.  If the AACP could handle the course registrations for the existing courses, it could retain 35% of the profit for each enrollment.  There was little time to discuss this, so it will be continued via email.

 

            PR: WES                                                                                 Tdate: 8/20/06

 

7.         Board Positions: There was some initial discussion of filling some of the newly created emeritus board positions from current Board members who have been overextended and who would have to struggle to meet attendance requirements.  The process for changing their status was discussed briefly as well as that for selecting their replacements.  We are still looking for an early career psychiatrist as well.  Candidates will be reviewed by the board before invitations will be issued.  The hope is to have a full board in place by the October meeting.

 

            PR: Jackie, Wes                                                                                   Tdate: 8/20/06

 

8.         AAEP Joint Membership Proposal:  There was discussion concerning joint AACP- AAEP membership.  Dr. Mcquistion discussed the AAEP’s wish to enroll all of their members (200) for one year if this can be done for a reasonable price.  This would be followed by a joint dues amount in subsequent years, electively taken and paid by AAEP members.  We will make an estimate of marginal costs for new members and Hunter will see if the AAEP would like to consider this further.

 

            PR: Hunter                                                                                           Tdate: 7/20/06

 

                                                                                                                                                           

Additional Discussion:

 

·        There was a brief discussion of the possibility of organizing another concert at the fall IPS meeting.  The concert would have to be financed by private donations and this will place some limitations on who we might invite.